Latest News

Adjusted the Florida RT-6 eFile to comply with the state's enforcement of the ZIP+4 field.

Garnishments have a new option: include or exclude pre-tax deductions when figuring gross or disposable pay. A customer asked for it, and it was a fair ask.

Garnishment orders do not all agree on this point, and the order is the one that gets a vote. Read what yours says, set the option to match, and check the first paycheck after the change.

New York Paid Family Leave now includes pre-tax deductions in the wages it is figured on. This one also came from a customer request.

Straight talk: this is the best information we could find, not a guarantee. There is no single source that settles it, and the sources we did find do not all say the same thing. When the answer is fuzzy, we would rather lean toward including the pre-tax amounts, so that is the default now.

If you would rather figure New York PFL after pre-tax deductions, change the deduction type to one of the MISC types, enter the annual cap, and set the rate.

If you have New York employees, compare PFL on your next payroll to what you had before, and keep an eye out for clearer guidance. We will too.

Fixed the 4-up W-2 print style so the Box 12 code TT (qualified overtime) amount prints correctly.

New Jersey withholding now adds Section 125 cafeteria plan deductions back into state taxable wages. Health and dental premiums, FSA contributions, dependent care — all of it comes out pre-tax for federal, and none of it comes out pre-tax for New Jersey.

This is not a new law. New Jersey has worked this way since 2003, and it is the only state that does. This is the first time a customer has asked us about it. Asked and answered. See the Division of Taxation's Technical Bulletin TB-39(R) if you want it from the source.

If you have New Jersey employees with a cafeteria plan, run a payroll after you update and compare the state wages to gross pay before you get deep into the quarter. They should match.

Updated the Maine withholding calculations.

Updated the Idaho withholding calculations.

New Payroll revision, 08/20/2026. The Social Security Administration approved our black-and-white W-2 and W-3 forms — two days after we sent them in. That is the fastest we have ever heard back from them, and credit where it is due: thank you.

The DRAFT marking is gone. Plain paper W-2s and W-3s print as filing copies again. Preprinted forms and eFiling were never affected.

If you have closed your business or changed its structure and have been waiting to get final forms out the door, you can stop waiting.

Most of what follows was built first for the new Payroll app we're working on. The W-2 code was rewritten there, and once it worked we brought it back into the current app — no reason to make you wait for it. Where new work fits the current app, we'll keep doing that. More on the rewrite itself on the Coming Attractions page.

These are major changes, and we tested them thoroughly — but the real test is your data, on your machine, when it counts. So do what you should do every year anyway: print your W-2s on plain paper first and review them carefully before you submit anything.

New Box 12 codes for tax year 2026. Payroll now reports TP (qualified tips), TT (qualified overtime compensation), and TA (employer contributions to a Section 128 account). These come out of the OBBBA, and for 2026 they're required, not optional — the 2025 grace period is over.

Box 14 is now two boxes. 14a is the old "Other" box, unchanged — state disability, union dues, whatever you've been putting there. 14b is new, and holds the Treasury tipped occupation code. If you report tips for an employee in Box 12 code TP, that employee also needs an occupation code in 14b. Payroll handles both.

More employees will need a second W-2 this year. Box 12 holds four items. Add retirement deferrals, health coverage, and an HSA to the new tips and overtime codes, and a fair number of people run out of room. When that happens the remaining items go on an additional W-2 for that employee. Payroll now prints those extra forms for you, and prints the federal figures — wages, Social Security, Medicare — once, on the first form, so nothing is counted twice.

Professional Edition: W-2s now handle employees who worked in more than one state. Some people change states partway through the year, or work in two at once. Starting with tax year 2026, Professional reads the state from each paycheck and reports each state separately. Two states fit on one W-2; beyond that we print additional forms, the way the IRS instructions describe.

Professional Edition: a new Edit by State button on the W-2 screen lets you move amounts between an employee's states when your own records say something different, and add a state that doesn't appear on any paycheck. What you can't do is change the totals — the parts have to add back to what the paychecks say. Otherwise you end up with a figure on a filed return that matches nothing: not your paychecks, not your deposits, not your quarterly reports. If the total itself is wrong, the paychecks are what needs fixing. Any W-2 you adjust this way prints an asterisk after the control number, so you can tell later which ones you touched.

New Wages by State report, in both editions. It shows each employee's wages and withholding for each state, side by side with what will actually print on the W-2. Run it before you print. Most employers will see one line per person and nothing to do.

Standard Edition continues to report one state per employee, the same as it always has. If an employee was paid with more than one state of withholding, we now tell you before printing, name the employees, and explain what is being combined.

If you withhold for more than one state, each state issues you a different account number. There's now a place to keep them: the Other State ID Numbers button on the Employer Information screen holds up to five in addition to your own state's.

The eFile file sent to the Social Security Administration now carries each state separately for employees who have more than one. Treat the layout as subject to change — we'll adjust it if the 2026 format does. State filings for a multi-state employer go through the Web Reporting Center.

The Social Security Administration hasn't yet approved our black-and-white 2026 W-2 form, so W-2s printed on plain paper are marked DRAFT until they do. Preprinted forms aren't affected, and neither is eFiling. The marking comes off as soon as the approval does.

Payroll now shows a startup warning if it finds a 32-bit or outdated version of Windows (such as Windows 7 or 8). It's a heads-up, not a roadblock — the app still runs. A 64-bit-only version is coming within the next year, and those older systems are long past due for an update.

Updated Ohio withholding calculations for paychecks dated on or after August 1, 2026.

The menu app now gives clearer messages about the last-used folder list — when a folder isn't available, while it's searching, and so on — instead of leaving you to guess what happened.

All downloads now come straight from the support.medlin.com domain. If an update won't install or a download won't cooperate, go to Download Medlin Payroll, Accounting & Receivables Software and pull the latest revision directly.

Reworked the print code to settle some nagging print-preview and Adobe Acrobat quirks.

New revision of each app. Documentation updated in both the online help and the local PDF.

Updated Arkansas and Georgia state withholding calculations to reflect recently published changes.

Help files reorganized — condensed into fewer, more logical topics instead of a separate page for nearly every item.

Medlin Accounting and Medlin Accounts Receivable are now freeware — no cost to use.

Corrected report heading printing; the company name may not have been printing.

Help files, online and local, are being reformatted.

Software updated to reflect the new website links.

Utah withholding updates (lower rates).

West Virginia withholding updates (lower rates).

Updated the Michigan UI e-file to the DELIMITED data format, which passes the Michigan validation site's testing process.

Enabled e-file of the 2026 IRS Form 941 through NELCO.

Enabled the 2026 Colorado FAMLI report.

At startup, the app now checks for certain installation types (such as virtual machines) and shows a warning when one is found.

Added the 2026 Federal 941 and 941b paper reports.

Added more state and local items to the total box on the Payroll Tax Summary report.

Added a warning for anyone using tip credit who has not set a minimum wage.

2026 Massachusetts and North Carolina withholding updates.

The Medlin Menu now warns you if a data folder in your "recently used" list is in a location we don't recommend.

Iowa W-2 e-file (self-serve) no longer requires you to enter a BEN.

Fixed 2025 Alabama overtime that should be exempt from Alabama tax. This affected only those whose overtime was not set as "excess."

Made the seasonal-employer selection available on IRS Form 941.

New York UI subject-wage limit update.

IRS Form 940 e-file using NELCO's WRC is now available.

Added the Oregon BIN to pay stubs.

Updated the Pennsylvania W-2 e-file data format.

Updated the Maryland e-file data format.

Recompiled so the files carry a 2026 date.

The Medlin screen now resizes when needed if your display is in portrait mode.

Increased the maximum number of Ohio School District taxes from four to seven.

New deduction "types" for calculating Minnesota PFML, starting in 2026.

Added paper 940, 943, and 944 for end of year 2025.

Professional Edition: a separate hours-entry field for FLSA overtime, to help comply with the OBBBA.

More income adjustments, with the "Other" items now indicating whether they are discretionary or subject to Regular Rate of Pay calculations.

More display-size selections on the Utility tab.

A new revision of each app.